Today’s episode is a special bonus just for you. If running your business feels like a never-ending race and you’re stretched so thin you can barely catch your breath, you’re in the right place. We’re diving into why things feel this way and how systems can transform the way you operate.
And the best part? This is just part one. Part two drops on our usual day, Thursday, with even more insights to help you build a business that truly supports the life you want. Plus, on Friday only, I’ll be offering a flash sale to join the MY-T Society at a special rate. It’s the first step toward creating a more organized and balanced business.

Let’s be honest. Running a business can sometimes feel like a never-ending race. You’re constantly juggling tasks, working around the clock, and eventually, it feels like you’re just one step away from burnout. But here’s the truth—it doesn’t have to be this hard. Today, we’re going to talk about something that will completely transform the way you run your business: the power of systems. And honestly, that shouldn’t surprise you if you’ve been listening to this podcast for a while.
Tell me if this sounds all too familiar. You’re wearing all the hats in your business: doing client work, completing admin tasks, networking, doing sales & marketing tasks, etc. That’s just part of being a business owner, right?
But over time, things start to pile up. Your days are stacked with back-to-back meetings so you barely have time to eat anything or even go to the bathroom, you have multiple deadlines, and to top it off you’ve promised your family you’ll be there for dinner. But as the day goes on, you’re already feeling that promise slip away. An unscheduled client call runs long, an email to a potential new client needs an immediate response, and everything else seems to require a “quick check” that puts you further behind.
But you keep your word and sit down to dinner with your family. Even then, though, your phone is right by your side, buzzing and lighting up with notifications. You’re half-listening as everyone talks about their day, nodding at the conversation, but in reality, your mind is still racing through the emails you didn’t answer, the new ones coming in, the projects that need attention, and all the overdue tasks waiting for you. You’re physically present, but your family doesn’t have your full attention—and deep down, you know they can feel it, too.
This isn’t what you had in mind when you started out. You didn’t go into business to feel stretched so thin or to miss out on the moments that truly matter. I've been there, too! It got to the point where my family hated my business, and I hated that I allowed it to get this way. So I had to make some changes to save my family. At that time, I needed systems, and so do you. Without systems and boundaries, every day will keep slipping away from you, and you’ll always be playing catch-up but never catching up.
If this scenario sounds all too familiar, you’re not alone—and there is a way to reclaim your evenings. This is exactly what we work on inside MY-T Society. It’s not just about documenting processes and implementing tools; it’s about building your systems in the business so that the business supports the lifestyle you want.
Now, imagine if you had a system in place that instead of managing tasks as they come in, allowed you to have an organized process for tracking each area of your business. You know exactly how to onboard clients without reinventing the wheel, you have templates ready for responding to emails, and a checklist keeps your marketing tasks on track. Suddenly, your workload feels lighter, your day flows more smoothly, and you’re not spending all your time putting out fires.
With systems in place, you can set real boundaries around your work. You can sit down to dinner, knowing everything is taken care of, and finally, you’re able to be fully present. You’re showing up completely for your clients and your family, finally able to focus on what truly matters. And isn’t that why we all started in the first place?
The goal with today’s episode is to help you start making changes to your mindset so this can be your reality. But today we’re only going to focus on some of the reasons why so many entrepreneurs put this off. I decided to break this down into two parts so that you know not alone. I know many of you have doubts and fears holding you back from fully embracing this process and taking action.
Let’s start with the biggest one I’ve seen: fear of losing control. So many business owners hesitate to create systems and delegate tasks because they worry that if they’re not personally doing everything, the essence of what makes their business special might get lost. Maybe you’re afraid that if you let someone else take over, the work won’t be done with the same quality, or that they won’t care about the details as much as you do.
How often have you thought, “I can do it better myself,” only to find yourself drowning in a sea of tasks that keep piling up? You’re answering emails, managing client calls, keeping up with your social media, handling invoices—the list goes on. Before you know it, you’re juggling a hundred little things, all while trying to keep your business growing and thriving. The workday stretches on, and no matter how much you do, there’s always more waiting.
This “I can’t let go” mindset keeps you stuck in the weeds, constantly working in your business instead of leading it. And while you’re scrambling to keep every ball in the air and failing miserably because you’re dropping balls, new opportunities are slipping by because you’re too buried in the day-to-day to see them. Even worse, the time you wanted to spend with family or friends? It’s often the first thing sacrificed.
You didn’t start your business to feel stretched so thin or to miss out on these precious moments. But without systems and boundaries, the work keeps pulling you in, keeping you reactive instead of proactive, and stuck in survival mode instead of growth mode. And that’s exactly what the fear of losing control does—it holds you back from building a business that can operate without you micromanaging every detail.
But here’s the reality: letting go doesn’t mean losing control or changing what makes your business unique. You’re the secret sauce—the one who brings the vision and makes your business what it is. Creating systems or delegating tasks doesn’t take that away. Instead, it builds a stronger foundation to support your unique touch. Systems allow you to focus on leading your business and making a real impact, without having to personally handle every single task. They give you the freedom to reclaim your time so you can be fully present where it matters most. And isn’t that why you started this journey in the first place?
Imagine having a foundation that supports your vision without needing you to manage every detail—that’s what systems can do. And inside MY-T Society, we break down exactly how you can make that happen.
Then there’s the fear of it being too hard. You might think setting up structured processes will take more time and energy than you can spare right now. After all, you’re focused on serving your clients and making sales. The idea of putting processes in place feels like a major commitment, like it’ll be more hassle than it’s worth. And let’s be real—many entrepreneurs feel unsure about creating systems because they don’t think they have the skills to document everything properly, or they worry they won’t choose the right tools. This often creates a sort of paralysis that stops you before you even begin. You think, “I’ll get to it one day when things settle down,” but that day never comes. So when you decide to stop using this as an excuse you move to the next one…you don’t have the time.
When you’re in the middle of doing everything in your business, everything is a priority. The idea of dedicating hours to set up systems might seem like a luxury you can’t afford, especially when it feels like it’s taking time away from clients and revenue-generating tasks. The internal struggle sounds like, “I can’t afford to step back. I have too much to do.”
But here’s the truth: that lack of systems is holding you back from giving your clients the best experience possible. Think about it—without systems, you’re scrambling to deliver, trying to manage every detail yourself, and juggling tasks without a clear structure. In the end, this can actually keep you from providing the exceptional service you want to give. You’re spread so thin that it becomes hard to deliver consistent, high-quality results for each client. Not to mention that in the meantime you’ve neglected your biggest client - yourself. And because of that, your business growth is stalled.
Imagine if you could create a predictable, organized workflow for each part of your business. Your clients would experience that consistency, knowing they can rely on you, and you’d have the space to show up fully rather than feeling stretched and reactive. With systems in place, the time you spend with clients would be more focused and productive because you’d no longer be pulled in a hundred different directions.
And here’s the irony: the very thing you’re afraid of “wasting time” on—creating systems—is the thing that will ultimately give you more time back. Systems allow you to create repeatable processes that cut down on decision fatigue, streamline daily tasks, and eliminate the constant need to “figure it out as you go.” Once those systems are in place, you’re not just freeing up your time; you’re also creating a more reliable experience for your clients and your team, which boosts their confidence in your business.
With systems, you’re building a foundation that allows you to serve clients better, reduce the chaos in your day-to-day, and finally get some breathing room. It’s an investment that pays off in both time and quality, and it’s what will allow your business to grow sustainably without burning you out.
The fear of technology is another big hurdle for many entrepreneurs. You’re constantly bombarded with new tech tools, software, and platforms, each one promising to make life easier and more efficient. But trying to figure out which ones to use—and then learning how to use them effectively—might feel way outside your comfort zone. It’s easy to start thinking, “I’m just not smart enough for this,” and that alone can make the idea of building systems feel intimidating.
But here’s the good news: in MY-T Society, you don’t have to spend hours researching how to use each platform or app. We’ve got short, straightforward “how-to” videos that break down only what you need to know—no fluff, no endless tutorials, just the essentials. These videos save you hours of Googling or getting lost in lengthy YouTube videos, so you can start using your tools with confidence right away. And it’s not just me saying this. One of our MY-T Society members, Christa Hutchins, put it best:
[Insert clip of Christa’s testimonial]
If you’ve been feeling overwhelmed by tech, you’re not alone. MY-T Society was designed to make these tools approachable and manageable, so you can stop feeling stuck and start using tech to support your business effectively. And stop doubting yourself because you are smart. This just isn’t one of your strongest areas so you need to hire help. Once you get comfortable with the right tools, you’ll see how much smoother everything can run, from client management to daily admin tasks. And that’s when you realize that mastering the basics of technology isn’t just possible—it’s a total game-changer for you and your business.
Flexibility is also incredibly important to so many of us. You may worry that setting up systems will limit your ability to respond to client needs as they arise, making you feel boxed in or overly rigid. You want to stay responsive, adaptable, and available to adjust based on what each client needs, so the idea of locking in fixed processes might feel counterintuitive. But here’s the reality: without systems, you’re likely to find yourself reacting rather than being proactive—always in “catch-up” mode, which ends up feeling restrictive anyway.
And let’s be real—burnout is always lurking as a possibility when you’re running on overdrive, but we want to avoid that. You already know that systems could lighten your load, but the sheer thought of putting them in place can feel exhausting. These fears are real, and they can hold you back from making meaningful changes.
But here’s the truth: investing in systems isn’t just about running your business more efficiently; it’s about giving yourself back your time, energy, and peace of mind. With the right systems in place, you’ll actually gain more freedom to be flexible and to focus on the areas of your business and life that matter most.
Here's a recap of what we talked about today. Running a business doesn’t have to feel like a never ending race. By putting systems in place, you can reclaim your time and actually be present for the moments that matter most, both in business and life.
We discussed some of the biggest fears that hold entrepreneurs back from building systems: the fear of losing control, feeling overwhelmed by technology, and the struggle to find the time to set things up. Each of these fears just keeps you stuck, but with the right approach, guidance and support, you can overcome them. Systems allow you to do that in addition to empowering you to lead your business where you want it to go, not just manage it.
And remember, systems are here to make your life easier, not harder. They give you back your time and let you focus on the work that matters most to you.
If you’re ready to take the first step toward reclaiming your time and taking control of your business, check out the MY-T Society. This membership is designed for go-getters like you who want to DIY their systems but have expert guidance on standby like a SOS button.
So how exactly do we move beyond these fears and start building a sustainable business? That is what we’re going to talk about in the next episode which goes live on our normal weekly Thursday chat time. See you then!