Oh, I see you. You're hitting big goals, bringing in clients, and on paper your business looks amazing, but behind the scenes it's a hot mess If you're holding it all together with duct tape and late nights. This episode is your permission to stop it. I'm breaking down what's really keeping you stuck and we're gonna talk about how you can get your business running like it should have been from the start. Welcome to the Mind your Time podcast.

I'm Shannon Baker, your coffee-loving host and business operations strategist. Each week, I'll share practical insights and bold strategies rooted in my power and motion framework to help you streamline your operations, reclaim your time and build a business that supports your life. Whether you're just starting out or scaling to six figures and beyond, these episodes will help you take control and create success on your own terms. So grab a cup of coffee or your favorite beverage and let's dive into today's topic. So I was catching up with a friend recently at a local coffee shop, of course. So we're sipping and chatting about life and business, just catching up. But then she leans in and says Shannon, I feel like I should be celebrating what I've accomplished, but honestly, I'm so overwhelmed I don't even know when I could take time off to celebrate and actually enjoy it. Everything looks great on the outside, but behind the scenes I'm a total mess and let me tell you her voice cracked a little when she said that and I could really tell she wasn't exaggerating. She was tired mentally and emotionally.

Now let me tell you a little bit of background information about my friend. She is consistently hitting 10K months. She has a solid offer. She knows who she is selling to and how she's selling it. So the clients keep coming in and from the outside things look like they are working very well and in kind of that is the truth. But behind the scenes she stretched way too thin and she's juggling way too much. Really, she's become the bottleneck in her business which is starting to block her growth, and it has definitely disturbed her peace.

Because here's the deal. She followed all the expert advice to grow her business and it actually worked, for she even built a team. So in theory she should not be doing it all herself. But here's the catch Her team doesn't know what to focus on or complete without her and she hasn't documented a single process. Because of that, her team can't take ownership of the things that they should be doing for her, and the domino effect is they can't do anything without her. So when your team is waiting on your every move, you're not just the leader. You have accidentally become the bottleneck, whether you realize it or not, and look, if that's you, that's not failure, that's just a sign that it's time to shift the way that you lead, and this is exactly the kind of challenge that I help women entrepreneurs overcome through my power and motion framework. It's a five-step process that I created to help you grow without burning out. Now, I've seen this happen time and time again, because when your business basically explodes overnight, I mean who has time to pause and organize? Absolutely no one, and that's why your processes need to be documented and automated where possible before you get to this tipping point.

Now back to the story. Once my friend paused, and then she asked me for my thoughts on what was going on in her business, I paused, took another sip of my coffee and just nodded a few times, because I've been there and I know there are so many other women that have to. Maybe you're there right now. So I asked her one simple question what would happen if you took on just one more client right now? She paused, looked at me over the rim of her coffee cup and just laughed and said I would probably cry Now. If that little, if that hit a little too close to home for you, then I want you to stick with me for the rest of this episode today. And if you're already thinking, okay, well, I don't even know where to start, the back office power checklist is going to help you get clarity real fast. It's a free, fillable document that helps you quickly audit your operations so you can see what's working and what's not. No shame, no overwhelm, just clarity. You can grab your copy through the link in the show notes.

Now let's get back to what else I share with my friend, because this might be exactly what you need to hear too. You cannot grow without burning out if your systems or your back office are duct taped together, period. And when I say system, I'm talking about a documented process that includes automations with technology and a clear understanding of who does anything that is not automated. Now, I know this is hard to hear, because the world glorifies the hustle, but hustle alone isn't sustainable and it definitely doesn't help you grow or scale your business If you're adding new offers, building a team or trying to create more space in your life, you have to have a solid operational foundation in your business. Otherwise you're just working harder to manage chaos. Now, if you're feeling called out right now, I want you to understand. This isn't about trying to make you feel guilty. I want you to give yourself permission to lead differently.

Now let's do a quick gut check. Can you hand off a client task without explaining it five times, or does your team know what needs to happen each week without asking you? Are your tools actually supporting you, or are they just sitting there unused, costing you money? Or are they just sitting there unused, costing you money? When your operations are aligned, not only does the day-to-day stuff feel easier, you're finally in a position to make bold strategic moves without second-guessing every step. And if you're still listening, you already know something is not working. But the question isn't whether or not you need systems. It's whether or not you're ready to stop trying to fix everything on your own. If your answer is mostly no, it's okay, because you're not alone.

But don't just be satisfied with that. Don't sit in that space. Go, grab the back office power checklist. It will help you see exactly where the gaps are in your back office so you can stop guessing what to do and start making smarter decisions. And I will be honest with you, this is the kind of work that I've helped a number of women do, women who were juggling too much and they needed someone to help them sort through the noise and build a business that finally felt manageable. And no, you don't need more generic advice. You need a clear, customized plan that works for your business, your brain, your bandwidth and your life. That's what I do with my clients all day, every day, and that's exactly what I created the Legacy in Motion sessions for. We're not just looking to patch holes or add more duct tape to your back office, where the goal is to build a business that can carry the weight of your success without breaking you. Now Amani Guy is one of the members of the Mighty Society and after her legacy in motion session she said she finally felt clear and calm. She wasn't reacting anymore, she was able to start leading her business, and that was the shift she was able to make just after our two hour one-on-one session. But that's the difference between barely holding it all together and moving forward with confidence.

You know, there's this belief that more clients, more revenue, more visibility, that that's somehow going to fix what's not working in your business. But if the back end of your business is messy, now adding more to it is not going to solve the problem. It's actually going to magnify it. And no amount of money is worth sacrificing your health, because your health is your wealth. That's why I always say just because you can do something doesn't mean you should, and that's especially if your business is already feeling too heavy for you.

So this is what I asked my friend next, and I want to ask you the same question Think about this Is your current success actually sustainable? If it's, if it isn't, I want you to pause because we need to fix that first. That's what systems are for. They give you room to grow without things falling apart. Not to mention, they create time and space so you can think and enjoy your life while you're on this journey.

And if you're not sure where the cracks are, even where to start, let me help you out. Start by grabbing that back office power checklist. It's a low pressure way to get real about what's working, what's broken and what's missing, and you are the only one that knows the results once you complete it. Well, unless you reach out to me to get my help to fix it, of course. But here's something else I told my friend If your business lives in your head, you don't have a business, you have a you. That identity just happens to have a logo on a website. Understand this delegation doesn't work if you're unclear on what to hand off or how to hand it off. Well, to the right person and handing your VA or anyone else a mess to figure out. That's not a leadership strategy. It's a recipe for frustration and failure on both sides.

Now I have a client who was manually onboarding her new clients for years. Needless to say, it wasn't a smooth or consistent process, so I guided her through creating a simple checklist to help her get started. Then we expanded on that to be complete steps and we automated a few things. That one process went from taking over an hour on a good day to just 15 minutes, and when she hired an assistant, she had a complete system that this new hire could take over for her, and then we kept building from there. That's part of my power in motion framework and that's my signature process for helping overwhelm entrepreneurs take back control of their time in their operations. This is the kind of transformation that we focus on in the part of that framework Work on the plan.

We pick one task that's draining your time and we create a simple, scalable solution. Doesn't have to be fancy, you just need to give it some attention. Now, another one of my recent clients told me that after her limb session or her legacy in motion session, she finally had a clear path forward, not just a list of ideas, but a real plan that she could follow. Catch that A real plan that she could follow without overthinking every step. That's what systems do. They give you clarity, and clarity, my friend, creates momentum.

So if you're aiming for sustainable growth, your foundation matters. If your growth is moving beyond and faster than your infrastructure can support, it's time for you to slow down and clean things up. And if you're delegating without documentation, you're setting yourself up to spin your wheels and waste your time and not just your time, but the other person's as well. So if you do nothing else from today's episode, please make sure you download the back office power checklist. That's a quick win. That's going to help you see exactly what's falling through the cracks in your back office. A link to that is in the show notes. Now, if you're ready to stop duct taping things together and finally get a strategy that fits your business, then I encourage you to book a legacy in motion session. We will walk through all the parts of your back office, identify your biggest areas of opportunity, and then I'm going to create a custom 90 day action plan that you can actually implement with confidence.

Most women come into this session feeling overwhelmed and unsure where to start, and they leave feeling clear, focused and ready to take back control of their time and their business, and that could be you too. I want that for you and I'll say this most of the women I work with wait too long to get help. They keep trying to fix it on their own, but the moment they decide to get support, everything starts to shift. So if that's you, do not wait until you're on the verge of burnout or until you're already burnt out. Let's fix this now, while you still have the energy and desire to lead. There are only a few sessions available each month, so if this episode is speaking to you, I want you to grab your spot now. You're going to get a prep form right after you book that session to help you get ready, and then I review all of that before we even meet. But if you're not quite ready to take that step, but this episode still hit home, dm me the word L-I-M and I'm going to send you the link directly so that you can schedule like 15 minutes in my calendar so we can chat. That way I can answer any questions that you have. Or you can DM me on Instagram at the underscore Shannon Baker.

I would love to help you figure out your next best move. Now back to my friend. What happened? Well, she implemented her custom action plan and finally booked an entire week away with her family on vacation without her laptop. That's what happens when you stop letting your business run you and you start running it with intention. That's a real flex Running a business that supports your life, not the other way around. That's what we're building, one system at a time. So until next time, keep calm and streamline.

Thanks for hanging out with me this week. If you've made it this far, it's clear you're ready to shake things up and take control of your business, and I'm here for it. But remember, just listening to this episode won't get you better results. I challenge you to break the mold and take action today. Your next move. Let's connect Head to the show notes and book a call with me to learn how the Mighty Society membership can help you streamline your back office and reclaim your time.

If you're not ready for that step yet, no worries. Connect with me on Instagram at the underscore Shannon Baker, and tell me what resonated most from today's episode and if you're loving the podcast. Leaving a review is a quick way to show your support and help more entrepreneurs like you break free from the chaos. Listening is great, but action creates transformation. Go, make it happen and until next time, keep calm and streamline.

If your mornings start with coffee and chaos, then this episode is your wake-up call. Today, I'm gonna share the one boundary that completely changed how I run my business and why your lack of systems might be the reason you're burned out. I'm also gonna share a few tips to help you reclaim your time, your peace and your power. Starting today, welcome to the Mind your Time podcast. I'm Shannon Baker, your coffee loving host and business operations strategist. If your business feels chaotic and you're tired of spinning your wheels, you're in the right place. Each episode contains both strategies and practical insights rooted in my power and motion framework to help you streamline your operations, reclaim your time and grow without burnout. So, whether you're just starting out or scaling the six figures and beyond, I'll help you simplify, set boundaries and build a business that works for you. So grab a cup of coffee or your favorite beverage and let's dive in.

Have you ever had one of those mornings where you sit down to enjoy your morning cup of coffee, then you open up your laptop and the list of things that you need to do overwhelms you before you've even taken your first sip? Well, believe it or not, that used to be me. Coffee in hand, I thought I had a plan and within 10 minutes I got a text from a client with a so-called quick ask and I say that in air quotes. Three emails that needed immediate attention and suddenly I shifted into reactive mode. I hadn't even opened the one file I planned to work on, not to mention I still had not finished my coffee. But guess what? That's not my story anymore. Story anymore.

These days, my morning routine does not include checking my email or opening my laptop. With my morning cup of coffee, I start my day on my terms, which means I have time to think, pray, enjoy my coffee and get grounded before I even open my laptop. That one thing has been a game changer. It's my morning routine. That's a boundary that I put in place, not just for my peace of mind, but to power myself through the day. Because when I give myself that space in the morning, I lead my day instead of my day leading me. And in that moment, years ago, I had to pause and ask myself did I let this happen or did I create the issue? Because here's what I've learned the hard way Every time I let someone else's urgency supersede my priorities, it's not really about them and it's not their fault. It's about my boundaries or a lack of having them or sticking to them.

Boundaries, my friend, are not optional. Boundaries, my friend, are not optional. They're a necessity in life and in your business because they teach people how to treat you. So even if you're a people pleaser, you've got to set and stick to your boundaries. So today I want to talk about setting reasonable boundaries in your business that actually work. And I'm not talking some surface level boundaries or wishful thinking. I'm talking about real, sustainable boundaries that support the life you're building.

Because if your business is constantly pulling you in 10 different directions, it's not a productivity problem that's holding you back, it's not even a time management problem Nine times out of 10, it's a boundaries problem. So we're going to have a black coffee conversation about this, because I know you didn't start your business because you wanted to hustle harder. And if you're like me and I believe you are you started your business because you wanted more freedom, more flexibility and you wanted to make a bigger impact. But somewhere along the way, all of that got buried under a mountain of client demands, your inconsistent processes and the self-imposed pressure to be everything to everybody because you feel that's great customer service and if you're nodding along with me saying yep, that's me, I see you. I won't say I've been where you are because, trust me, I have no problem saying no and to me, by the way, no is a complete sentence and I get to decide whether or not I justify my no. But I understand this because my clients have the same problem. They think that ignoring or bending, or you know their boundaries that that is good customer service. But, like I said earlier, your boundaries train people how to treat you. Now let me tell you a bit more about how I know this.

When I made the decision to shut down my virtual assistant business years ago, it wasn't because I couldn't find clients. I had plenty of work. Sometimes it was actually too much, but I was constantly rearranging my life around my clients. I had an onboarding process and it worked. I had a scope of work that set expectations for both of us. I even had clear business hours that I communicated in multiple ways when I first started working with a new client and I sent yearly reminders. But my business was still running me and I was exhausted. But it's because I didn't have all the right boundaries in place. I was showing up for everyone else first, no matter what, and I wasn't showing up for myself and I definitely was not showing up for my family. And that, my friend, is the fastest way to burnout.

So here's the thing Boundaries are not selfish, don't let anyone tell you differently. They're not about shutting people out or even about boxing yourself in. Boundaries are actually a strategy and they're definitely a form of self-care. And in the power of motion framework, boundaries are built into every single step. So I'm going to break that down for you. The P is for pick one goal, because when your goals are scattered, your boundaries are going to be blurred as well. Focus brings clarity, and clarity makes it easier for you to say no to distractions and yes to what really matters.

Now. The O is for organize your operations. This is where your boundaries stop being that wishlist and they start becoming a reality. Your systems, automations, templates, processes this is what puts your expectations on autopilot and teach people how to treat you, especially your onboarding process. Now let me be clear If you don't have systems, you don't have boundaries or business. You have wishful thinking and it's dependent on you. And this is exactly what I can help you build inside of the Mighty Society, because when you're in a season of growth, you don't need more information. You need systems that will evolve with you, and that membership is designed to help you build a back office that supports your boundaries and helps you stick to the things you start so that you can finish them and grow your business while enjoying life.

Now the W is for work on the plan. This is where we take that big vision you have and make it doable. You need to carve out CEO time. You can take time off. Then, when you create systems that support your routines, guess what? Those boundaries come into play, because boundaries without implementation. Well, guess what? It's just good intentions. But this step is how you stay consistent with what you said you were going to do, because you stick to the plan. And then the E is for execute consistently, because this is where the transformation happens.

Setting boundaries once, that's not going to change your life. But when you reinforce those boundaries through clear communication, getting your systems in place and making sound decisions, that's when everything starts to shift. And inside of the Mighty Society, you get access to tools, templates and support, because you need that to make this process easier. You don't have to wing it anymore, you need to just plug into something that's already working. And finally, the R is for remember, refine and review, because things change, you evolve, your business evolves, boundaries get tested. That's why I encourage the Mighty Society members to review their operations quarterly to make sure that what worked last quarter is still serving them now. Because, let's be real, every quarter that you delay putting your processes in place, creating those backend systems and building your boundaries, you risk another three months of chaos, being overworked and you're definitely missing opportunities, and you don't have to do that. Now.

Let's talk about one of the biggest boundary mistakes that entrepreneurs make, which is letting their clients dictate their processes. I worked with a business owner who's actually a brilliant marketing strategist. She used to jump straight into client work without a clearly defined onboarding process. Because of that, she would end up chasing people for passwords, waiting on photos and videos for them so she can create their content. She was waiting on content approvals. Basically, overall, she was frustrated and wasting valuable time, and having to chase people for what she needed to do her job it was burning her out. Now she has a detailed onboarding system and a project management system for every client that ensures that she gets everything she needs before she even gets on the phone on a discovery call with them. No more wasting time on people who aren't a good fit. No more chasing folks down for what she needs to do her job. No more drama, just a smooth, consistent process that respects her time and positions her as the professional she is.

And if you want to avoid scope creep, well, this is how you do it with boundaries. Boundaries without a documented process of automation, which is a system that is just fragile. But when you back your boundaries with structure, you don't have to keep explaining yourself. You don't have to justify delays when a client misses a deadline. Your systems do the talking for you. So let me offer you something simple but powerful that you can do today. That's gonna make a difference.

I want you to take 10 minutes and ask yourself two questions. What's one boundary that you've been struggling to enforce that's draining you? Then think about what system would automate this boundary. Here's an example If it's clients messaging you after hours, maybe you need an autoresponder or a note in your welcome kit that clearly explains your working hours and how to communicate with you. If the issue is people trying to book last minute meetings, maybe you need a scheduling system with a built-in buffer that shows your availability in real time, and this is one of the six core systems that every business owner needs. I even did an entire episode on this one system. I'll put a link to that in the show notes.

But my point is, these are the kind of tweaks that we make inside of the Mighty Society membership. We don't just talk about boundaries, we build the systems that make them stick. So it protects your time and your energy. Imagine sitting down every morning knowing exactly what to focus on after your cup of coffee, because your systems are doing the heavy lifting for you. So you're no longer playing catch up, you're not scattered, you're not putting out fires instead of doing productive work, and you're not doubting whether or not your business can support your lifestyle. That's the kind of structure that we can create together.

So whether you need help with your onboarding process, creating a welcome kit documenting your standard operating procedures, or even just figuring out where to start, I have got you covered. Join us inside of the Mighty Society membership, because that gives you access to plug and play templates, guided support from me and, most importantly, a space to connect with others that can support you and help you build momentum that lasts. So go to theshannonbakercom forward slash membership to check it out and join today. And if you're craving clarity and a personalized strategy from me, then go ahead and book a legacy in motion session. We're going to audit your systems together, identify the biggest gaps in your operations. Then I'm going to give you a custom plan that simplifies your operations so I can protect your energy and support those boundaries. You'll walk away with clear next steps so that you can take aligned action right now. A link for you to book. That is in the show notes as well.

Now let's quickly recap the key points from today. One burnout isn't just about you doing too much. It's about you not protecting what matters most, and boundaries are how you protect your peace and your energy, which is why you need them. They're not optional Now. Weak boundaries, that leads to chaos, frustration and inconsistent results. But when you have strong boundaries that are backed by systems, that leads to growth, clarity and the freedom that you want Now. Keep in mind your onboarding process and a welcome kit are two of the simplest ways to start reinforcing boundaries with new clients right from the beginning. And when it comes to building these boundaries well, the Power in Motion framework helps you do that at every level of your business, and that's from goal setting to streamlining and refining your systems. Because inside of the Mighty Society membership, you'll get access to the resources, support and structure that you need to finally be able to run your business with confidence and you'll be able to take back control of your time.

So here's your next step. If you're ready to stop abandoning strategies halfway through and you want to finally create consistent systems that help you scale and give you room to breathe and think, then join the Mighty Society membership today. You don't need another DIY guide. You need the structure and support so that you can stay focused on what actually works. And if you want that custom roadmap to move forward with clarity, then book a legacy emotion session with me. Let's create a strategy that fits your business and supports your lifestyle. You didn't start your business to be on call 24-7. You started this for freedom, flexibility and impact, so let's build systems that make that real. You've got this. Now it's time for us to put your power in motion.

Thanks for hanging out with me this week. If you've made it this far, it's clear you're ready to shake things up and take control of your business and I'm here for it. But remember, just listening to this episode won't get you better results. I challenge you to break the mold and take action today. Your next move, let's connect Head to the show notes and book a call with me to learn how the Mighty Society membership can help you streamline your back office and reclaim your time.

If you're not ready for that step yet, no worries, connect with me on Instagram @the_shannonbaker and tell me what resonated most from today's episode. And if you're loving the podcast, leaving a review is a quick way to show your support and help more entrepreneurs like you break free from the chaos.
Listening is great, but action creates transformation. Go, make it happen. And until next time, keep calm and streamline.

There’s something about spring that makes you want to open the windows, let in the fresh air, and clear out the clutter. It’s a season of renewal—of resetting and making space for what’s next. But when was the last time you really spring cleaned your business? If your inbox is overflowing, your digital files are a mess, and you’re constantly wasting time searching for things, it’s time to spruce things up a bit. And the best part? You don’t need to spend hours doing it. In just 10 minutes, you can take the first step toward a more organized, stress-free business. Let’s do this.

Welcome to The Mind Your Time Podcast! I’m Shannon Baker, your coffee-loving host and business operations strategist. If your business feels chaotic and you’re tired of spinning your wheels, you’re in the right place. Each episode contains bold strategies and practical insights rooted in my POWER in Motion framework to help you streamline your operations, reclaim your time, and grow without burnout. Whether you're just starting out or scaling to six figures and beyond, I’ll help you simplify, set boundaries, and build a business that works for you. So, grab your cup of coffee (or your favorite beverage), and let’s dive in!

Spring is almost here, and I don’t know about you, but I am ready for more sunshine, fresh air, warmer weather and that feeling of renewal. There’s something about this time of year that makes you want to reset, declutter, and create space for something better. And the subject of the majority of emails I’ve received over the past few weeks have something to do with spring. Spring decor idea, new spring drinks or food items, spring styles and spring specials.
But let me ask you—when was the last time you spring-cleaned your business?
If you’re feeling buried under digital clutter, drowning in emails, or constantly searching for files instead of doing the work that actually grows your business, then you already know this isn’t just inconvenient. It’s draining. It’s frustrating. It’s costing you time, energy, and progress.
And I get it, because I’ve been there. I remember one time a client needed a document, and I knew I had saved it. But where? I spent 20 minutes searching—digging through folders, scrolling through emails, retracing my steps—only to find it buried in the wrong place. And while I was doing that, I wasn’t doing the work that actually mattered. That was the moment I knew I needed a real system, not just another quick fix.
That moment when you’re scrambling to find a file while a client waits. The frustration of opening your inbox knowing it’s overflowing with things you don’t even have time to deal with. The endless loop of spending hours on things that should take minutes. You’re doing the work, but it’s harder than it needs to be.
And that’s exactly why we’re going to shake things up today.
Before we dive into how you implement some more long-term solutions to fix this problem, I want to give you a small win—something you can do right now to feel an immediate shift in your energy.
I call it the 10-Minute Digital Reset Challenge, and it’s going to help you clear just enough space to breathe and see the forest through the trees. Accept this challenge and you will experience what’s possible when you take control of your business.
Here’s what you’re going to do.
First, set a timer for ten minutes—because we’re not turning this into an all-day project. Ten minutes is all you need.
Now, delete five apps from your phone that you haven’t used in the last six months. If you don’t use it, it’s just taking up space.
Next I want you to clear out your downloads folder. Trash anything you don’t need. ANd I know this may give you anxiety. So start by deleting everything that is more than two years old. If you’ve already used it or forgotten why you saved it, it’s time to let it go.
And finally, open your inbox and unsubscribe from at least five emails you never read.
That’s it. Ten minutes. Three simple steps. Immediate relief.
And when you’re done? I want to hear about it.
Take a screenshot of your cleaned-up home screen or inbox, share it in your Instagram stories, and tag me @the_shannonbaker. Or just DM me and tell me how it felt. Because once you experience how much lighter you feel after just ten minutes, you’re going to want more.
That small reset? It’s proof that small steps make a huge difference. Now, imagine what’s possible when you apply that same strategy to your entire business. That’s exactly what we do inside The MY-T Society.
The time you spend trying to fix this alone is time you could be using to grow. And the longer you wait, the more you’ll stay stuck in the same frustrating cycle.
Because this reset? It’s a great start, but it’s not the real solution. It’s like wiping down your kitchen counter when what you really need is a deep clean. It helps, but it doesn’t solve the problem long-term. If you want to stop feeling like you’re constantly putting out fires and actually get your business in order, you need more than just one reset. You need a real system. A process. A way to make sure this mess doesn’t creep back in and take over again.
And this is where I want you to ask yourself something.
Let’s do a quick check. If you answer ‘yes’ to even one of these, MY-T Society is for you. Ready?
Do you spend more than 10 minutes a day searching for files or emails?
Do you feel like your inbox is controlling your day instead of the other way around?
Do you keep telling yourself you’ll ‘fix’ your back office later, but it never happens?
Do you feel like your business is running you instead of you running it?
If you just nodded along, this is the exact reason you need to be inside the MY-T Society membership. It’s time for you to stop working harder just to stay afloat.
Instead of struggling with the same problems next month, imagine waking up tomorrow knowing exactly where everything is, emails under control, and no more wasted time. That’s what happens when you have the right systems in place!
Now I totally get that you have put this off for so long because you have no idea where to even start. So if you are motivated and ready to make some changes after completing the 10 minute digital rest challenge, then you are going to love what’s coming next.
Inside of the MY-T Society membership is the Spring Cleaning Challenge. It’s an audio challenge pretty similar to the challenge that was in this episode. The daily prompts provide a clear, step-by-step process to help you fix the mess in your back office once and for all. Imagine finally feeling in control of your business instead of being buried under it.
Inside the challenge, you’ll go beyond decluttering. You’ll organize your logins, passwords, and client information so you’re never locked out of the tools you need. You’ll start to create a streamlined inbox that actually works for you instead of running your day. You’ll fix the areas where you’re losing time and create simple workflows that keep your business running smoothly, without the chaos. Most importantly, you’ll create a system that works for you—one that’s built to last.
So, if you’ve been waiting for the right time to get organized, this is your sign that now is the time. The moment you sign up, you’ll get instant access to the Spring Cleaning Challenge and a clear roadmap so you know exactly where to start. No guesswork, no overwhelm—just a step-by-step path to getting your business in order.
Go to theshannonbaker.com/membership and get instant access to the challenge along with the full suite of resources inside The MY-T Society.
And I know what you might be thinking.
"I don’t have time for this right now."
But let’s look at that differently. You’re already spending hours every week dealing with this mess. The time you spend searching for files, cleaning up last-minute problems, and managing things manually is already costing you time. Imagine what would happen if you redirected that time into actually fixing the problem.
"I can figure this out later."
You’ve told yourself that before. But be honest—has it ever actually happened? The reality is, if you don’t prioritize this now, you’ll keep putting it off. And nothing will change.
"I don’t know if this is worth it."
Let me ask you this—how much is your time worth? If you’re spending even 30 minutes a day on disorganized tasks, that’s over 180 hours per year. What could you do with that time if you had the right systems in place?
And if you’re still wondering if this will make a difference, I want you to hear from someone who has experienced it firsthand.
"I know it’s easy to think, ‘This sounds great, but will it really work for me?’ That’s exactly what Emani thought before she joined. Here’s what she had to say about her experience…
" I am Emani Guy, CEO of Made New Marketing, and I wanted to come on here and shout out Shannon Baker of TSB Management Solutions. I had the amazing opportunity to be a part of her NYT Society membership, and this program has really been instrumental in my growth as an entrepreneur. I always told Shannon when I first became an entrepreneur, I googled, how do you, how do you start a business?"

"And it told me LLC, EIN, website, but it didn't speak about the importance of having an efficient back office, operations, and automating your system so that you don't have to focus on them as much. This membership allowed me to do just that. Not only did it give me the platforms, but the information. It also allowed me to talk to Shannon to see how can I build a foundation now for the success I see in the future."

"And that's one of the biggest things I've learned. The success of your business starts with the foundation you lay it on. So I highly recommend this membership program to entrepreneurs, no matter the level you're on."

Emani’s experience isn’t unique. But it shows what happens when you finally stop piecing things together on your own and start building a real foundation for your business. The only difference between where you are now and where she is? She made the decision to fix it. And that decision is right in front of you too.
So now you have a choice to make.

Let’s take a moment to bring this all together. Right now, you’re stuck in a cycle of disorganization—losing time, feeling overwhelmed, and constantly putting out fires in your business. You just got a taste of how much of a difference a simple 10-minute reset can make. But let’s be real—that’s just a quick fix. What you really need is a system that keeps your business running smoothly without you constantly cleaning up the mess.

And that’s exactly what you’ll create inside The MY-T Society, especially with the Spring Cleaning Your Business Challenge. This isn’t about just decluttering—it’s about building a back office that supports your growth, helps you take control of your time, and finally gives you the space to focus on what truly matters.

And if you want the full breakdown of exactly what’s inside The MY-T Society and how it will help you, go listen to the previous episode: The MY-T Society: The Missing Piece in Your Business Growth Strategy. In that episode, I walk you through the membership like it’s your personal backstage pass, showing you how everything inside is designed to help you stop operating in chaos and start building a business that actually works for you. You can also listen to this episode online if you go to theshannonbaker.com/memership.

You’ve been thinking about fixing this for a while. You know it’s a problem. And if you’ve made it this far in the episode, that’s proof you’re ready. So here’s your sign—stop waiting and take control of your time today. The question is: are you going to keep struggling, or are you going to take action?

And if you’re still unsure? DM me on Instagram right now @the_shannonbaker. Tell me what’s holding you back, and let’s talk about it. No pressure, just a conversation.
Because at the end of the day, this isn’t about organizing for the sake of organizing. It’s about creating space for growth. It’s about stepping into the SheEO role your business needs you to be. The decision is in front of you. Are you going to take control, or let disorganization continue to control you? I already know the answer. So I’ll see you inside the membership.

Thanks for hanging out with me this week! If you’ve made it this far, it’s clear you’re ready to shake things up and take control of your business—and I’m here for it. But remember, just listening to this episode won’t get you better results. I challenge you to break the mold and take action today.
Your next move? Let’s connect. Head to the show notes and book a call to learn how the MY-T Society membership can help you streamline your back office and reclaim your time.

Not ready for that step yet? No worries. Connect with me on Instagram @the_shannonbaker and tell me what resonated most from today’s episode. And if you’re loving the podcast, leaving a review is a quick way to show your support and help more entrepreneurs like you break free from the chaos.
Listening is great, but action creates transformation. Go make it happen, and until next time, keep calm and streamline!

Today we're going to be talking about a solution your business has been missing, one that will help you finally break free from the cycle of overwhelm and start running your business more efficiently. I'm going to walk you through how the Mighty Society membership can help you create structure and efficiency in your business, tell you about a few of the resources you can find inside and share how just 30 minutes a week can make a massive impact. And if you're not sure if that's the right next step for you, don't worry, I'm also going to share other ways I can help you move forward. So let's get started. Welcome to the Mind your Time podcast. I'm Shannon Baker, your coffee loving host and business operations strategist. If your business feels chaotic and you're tired of spinning your wheels, you're in the right place.

Each episode contains bold strategies and practical insights rooted in my power and motion framework to help you streamline your operations, reclaim your time and grow without burnout. So, whether you're just starting out or scaling the six figures and beyond, I'll help you simplify, set boundaries and build a business that works for you. So grab a cup of coffee or your favorite beverage and let's dive in. Imagine waking up on Monday morning, sitting down with your cup of coffee and feeling genuinely excited about your week. Your priorities are set, you have a plan, your systems are in place, your operations are running efficiently and you're finally stepping into your role as the CEO of your business. That means you're not doing it all yourself. No more scrambling to figure out what needs to be done or feeling like you're constantly behind. You're in control. But right now, that is not your reality. Instead, I know you're buried under a never ending to do list, constantly playing catch up and spending more time putting out fires than actually working and growing your business. Does that sound familiar? Now, while this may be your reality right now, it doesn't mean that you haven't tried to change how this is going. And while you may, you know, take a few steps forward. Every time you try to get organized, I know you find yourself back at square one. You're Googling solutions, you're downloading another free checklist, you're buying yet another course that you're not going to finish that's if you even get started. So you keep looking for the one thing that will finally get you out of this cycle, but nothing seems to stick.

I know this cycle because I've been in it. I remember sitting at my desk one day and I was staring at my planner, thinking why does it feel like I'm always working but never actually making progress? And it took me years to realize the key to breaking free from this vicious cycle. It wasn't working harder or putting in more hours. I needed to be working smarter, with the right systems in place. And once I figured that out, I started helping other entrepreneurs do the same, because I saw a pattern. So, my friend, trust me, it's not just you.

The missing piece in most businesses. It's not about more marketing, getting more clients or even hustling harder. It's about systems, ones that allow you to grow without burning out. And when I say systems, I'm not talking about complicated tech, heavy processes that take weeks to set up. I started with a lot of simple spreadsheets and then I built my systems out over time, and I know because you think it's very complicated. This is why you haven't done this Really. When I say create your systems, I mean a simple, documented process that takes the mental load off your plate so you can actually focus on growth instead of just staying afloat. And I see this all the time with my clients. They're like you. It's not that they lack ambition or skill, they just need a system that works for them, not against them. And that's exactly why I created the Mighty Society.

Membership is to give you that system and the space that you need to actually get it in place. I built this membership because I know firsthand what it takes to break free from the chaos and step into the role of really running your business efficiently. And over the years, I've helped countless entrepreneurs implement systems that turned their business around. And when you join the Mighty Society, you're not just getting access to resources and tools, you're getting my direct guidance to help you create a business that actually supports your life, not the other way around. And before you start thinking well, Shannon, this is just another thing that you're telling me to add to my plate. I want you to hear me out.

Most entrepreneurs assume that setting up systems is going to take forever. Now, it does take an investment of time, but when you're inside the Mighty Society membership, I stress that you only need 30 minutes a week to start seeing real results. Think about the time you spend each week just searching for documents, rewriting the same emails or fixing mistakes that you made because you were rushing. In just 30 minutes a week, you can save hours in the future and you can get ahead instead of failing at keeping up. Here are a few things that you can do In 30 minutes, you can document a process that saves you hours every month because you keep doing the same thing. In 30 minutes, you can automate a repetitive task using tech tools so you never have to think about it again until you check it, of course, and then, in 30 minutes, you can fix an inefficiency that's costing you time and money.

Think about this. That's costing you time and money. Think about this. One example is setting up canned email responses or creating canned email templates, which will instantly cut down the amount of time you spend in your inbox. Or maybe even creating a simple intake form that screens people as they book a call using your online scheduler which saves you hours of back and forth trying to get meetings scheduled. Small, intentional moves create massive results and the great thing is, you don't have to figure it out by yourself. Now, at this point, you may be thinking okay, this sounds great, but how do I know this will actually work for me? Well, I'm going to introduce you to Imani Guy. She is the founder and CEO of Made New Marketing. Imani has been exactly where you are and I'm going to let you hear what she had to say about the membership in her own words.

I'm Imani Guy, ceo of Made New Marketing, and I wanted to come on here and shout out Shannon Baker of TSB Management Solutions. I had the amazing opportunity to be a part of her NYT Society membership and this program has really been instrumental in my growth as an entrepreneur. I always told Shannon when I first became an entrepreneur, I Googled how do you start a business and it told me LLC, ein, website, but it didn't speak about the importance of having an efficient back office operations and automating your system so that you don't have to focus on them as much. This membership allowed me to do just that. Not only did it give me the platforms, but the information, and also allowed me to talk to Shannon to see how can I build a foundation now for the success I see in the future, and that's one of the biggest things I've learned the success of your business starts with the foundation you lay it on. So I highly recommend this membership program to entrepreneurs, no matter the level you're on.

So, as you can see, it's not just about having resources. It's about being able to use them without wasting time. That's why, inside of the Mighty Society membership, you don't just get resources. You get a safe space and support from the community and me to actually implement. Here are some of the things that we do inside of the membership Quarterly live masterclasses to help keep you focused and motivated, with fresh strategies. Hands-on task planning and SOP creation, which ensures you're not just learning but you're actually setting up the systems that you need. Coworking sessions so you can focus on business tasks and finally tackle the things that keep getting pushed to the bottom of that long to-do list you have. There will be dedicated implementation weeks to help you reset, catch up and refine your operations so you don't fall behind. And there are exclusive challenges inside that will push you to take action, take small steps and get quick wins. And the best part, everything is housed in a distraction-free app called Heartbeat. It's not a noisy Facebook group, so there are no ads. You can focus on building your business, not fighting algorithms and having to hide a bunch of stuff that you don't want to see. Now let me be clear. This is not just another membership, it's not a course, it's not just a resource hub, and it's definitely not another thing to just add to your plate. It's the thing that will finally clear your plate of all the busy work that's slowing you down. This is a high touch, results driven membership where you get direct access to me, access to the right tools and a system for actually making progress.

Let me share something about one of the members. Nicola McKenna came into the membership feeling overwhelmed by her business. She was struggling to manage her workload and she was constantly saying yes to things that weren't serving her. This is what she had to say Before joining. I was always caught up in saying yes to everything because I didn't want to disappoint people. Now I'm standing firm in my decision, staying focused on what actually moves my business forward, and for the first time, I feel in control. Now let me tell you this isn't just about feeling in control. That is a bonus, but when you have the right systems in place, the impact is real. One of my clients saved over $700 a month after her VA suddenly quit because we had streamlined her back office and then we cut out inefficiencies before rehiring. Another client stopped working 12 hour days overnight just by us getting two key systems in place, and these aren't isolated success stories. This is what happens when you stop letting your business run you and you take control of your business instead.

So imagine stepping away from your business for a few days or weeks, even without stressing about it. No waking up in the middle of the night wondering if a client email got missed. No scrambling to make sure you don't miss a deadline, not feeling chained to your inbox, because the truth is, the longer you wait, the more time you lose. Every minute you spend fixing inefficiencies manually is a minute stolen from growing your business and actually enjoying the business that you worked so hard to build. Now I know you're thinking well, I just don't have time for another membership.

I hear this all the time. But let me ask you this how much time have you already lost trying to figure things out on your own? If you don't make the time to get your business in order, you're going to keep losing time to inefficiencies, overwhelm and burnout. And remember, just 30 minutes a week is all it takes to start getting results. And if you're wondering, well, is that really possible? Yes, it is, and it's because of the way I intentionally created the content inside of the membership. There aren't a bunch of long, boring videos you're not going to watch, but there are bite-sized tutorials to help you learn how to use your tech tools, and that's what Krista Hutchins loved when she joined the Mighty Society. This is what she had to say.

The Mighty Society is a great resource for anyone who's just starting to build out the systems in their business. I love that the videos are stripped down to just what you need to know to get started, so you can save hours of Googling and YouTubing. When I first joined, I started looking around a little bit inside the membership, but mostly I was able to go straight to what I was looking for because it was so easy to navigate. I could find just what I need when I needed it.

Krista's experience is one of the biggest reasons I created the Mighty Society, because I know you don't need more information. You don't need another course to collect dust. You need a clear, guided process and support so that you actually get things done. That's the accountability that you need as well. So let's do a quick recap of what we covered today. So let's do a quick recap of what we covered today.

The reason you feel stuck isn't because you need more clients, more marketing or more hustle. It's because you don't have the right systems in place. Trying to Google your way to efficiency or downloading more checklists is not the answer. You need structure, guidance, support and space to implement. That's exactly what the Mighty Society gives you A distraction-free, high-touch membership that is intentionally designed to help you create the foundation your business needs to run smoothly. And the best part again is, if you just carve out 30 minutes a week to put in the work, you will start to see real results. Now, if you're ready to stop spinning your wheels and finally create a business that works for you, then I would love to see you inside of the Mighty Society membership. Go to theshannonbakercom forward. Slash membership right now and take the first step toward building a business that you gives more, that gives you more freedom, not more frustration.

Now, if you're still on the fence about joining, feel free to DM me on Instagram at the underscore Shannon Baker. I would love to chat with you and just answer any questions that you have. Let's break the cycle of overwhelm together so that your business supports the lifestyle and legacy you actually want to enjoy. And remember, just 30 minutes a week is all it takes for you to get started. I can't wait to see you inside. Thanks for hanging out with me this week.

If you've made it this far, it's clear you're ready to shake things up and take control of your business, and I'm here for it. But remember, just listening to this episode won't get you better results. I challenge you to break the mold and take action today. Your next move let's connect Head to the show notes and book a call with me to learn how the Mighty Society membership can help you streamline your back office and reclaim your time. If you're not ready for that step yet, no worries. Connect with me on Instagram at the underscore Shannon Baker, and tell me what resonated most from today's episode. And if you're loving the podcast, leaving a review is a quick way to show your support and help more entrepreneurs like you break free from the chaos. Listening is great, but action creates transformation. Go, make it happen and until next time, keep calm and streamline.